Due to the pandemic that is forcing businesses to adapt their work practices remote work and virtual board meetings appear to be here to stay. The flexibility of a digital meeting allows for attendees to participate without having to be concerned about travel restrictions or quarantine periods and can also help reduce expenses from hotels and flights.

Online meetings are easy to set up and they’ve become more frequent among mission-driven organizations https://itcounts.org.uk/virtual-data-rooms-as-one-of-the-most-effective-tools/ that wish to maintain their communications despite the COVID-19 crisis. It is essential to be aware of the pitfalls of digital meetings in order to avoid them and make your online board meetings as efficient as you can.

The most important aspect to consider is the software platform you use to host your hybrid or virtual board meetings. Choose a software platform that has an Attendance Room function to safeguard your meeting from uninvited attendees and only allow attendees who are invited by the meeting co-host or host. Provide training for your board members to help them become familiar with the technology, and also learn how to use it properly.

Encourage your board members to make use of a headset, or speakerphone during the meeting. Also, encourage them to clear their offices so that it looks camera-ready and free from personal photos and other distracting items. Also remind them to sit in a chair rather than lying on their bed or on their couch to help look more professional and professional during the meeting. Additionally, encourage them speak up at the start of the meeting to ensure that everyone can be able to hear them and begin the meeting on a positive note.